M365 For Non-Profits Privacy Policy

Effective Date: 12-21-2025
Last Updated: 01-30-2026

Zion United Brethren in Christ Church (“Church,” “we,” “us,” or “our”) is committed to respecting and protecting the privacy of our congregation, visitors, and community. This Privacy Policy explains how we collect, use, store, and protect information obtained through our website and related services, including our use of Microsoft 365 for Nonprofits and Google Workspace for Nonprofits.

By accessing or using our website or services, you consent to the practices described in this Privacy Policy.

I. DEFINITIONS

“Site” refers to our website, accessible at https://zionub.org
“Service” refers to church-related services provided through the Site, Microsoft 365 tools, and Google Workspace tools, including communication, event registration, online forms, document sharing, and ministry coordination
“You” refers to any user, visitor, or participant
“Personal Information” refers to information that can identify you
“Non-Personal Information” refers to information that does not identify you personally

II. INFORMATION WE COLLECT

1. Personal Information

We may collect Personal Information that you voluntarily provide, including:

Name
Email address
Phone number
Mailing address
Event or ministry participation details
Volunteer information
Donation and giving information (processed securely through trusted providers)
Information submitted through contact forms, surveys, or registrations
Emails, files, or messages shared through Microsoft 365 tools (Outlook, Teams, Forms, SharePoint, OneDrive) and Google Workspace tools (Google Calendar, Google Drive, Google Meet, Google Forms, and Google Voice)

We collect only the information necessary to support church ministry, communication, and administration.

2. Non-Personal Information (Website Usage Data)

When you visit our Site, we may automatically collect Non-Personal Information such as:

Browser type
Device type
Referring/exit pages
Date and time of access
General usage statistics

This information helps us understand how our Site is used and improve its functionality.

3. Cookies

Our Site may use cookies to enhance user experience and gather aggregate usage data. Cookies do not collect Personal Information.

You may disable cookies through your browser settings, though some features of the Site may not function properly.

4. Information Collected Through Microsoft 365

We use Microsoft 365 for Nonprofits (including Outlook, Teams, SharePoint, OneDrive, and Forms) to:

Communicate with members and volunteers
Coordinate events and ministries
Store and share documents securely
Host virtual meetings and gatherings
Collect information through forms and surveys

Microsoft acts as the main data processor, while Zion United Brethren in Christ Church remains responsible for how information is used within our environment.

5. Information Collected Through Google Workspace

We use Google Workspace for Nonprofits (including Google Calendar, Google Drive, Google Meet, Google Forms, and Google Voice) to:

Communicate with members and volunteers
Coordinate events and ministries
Store and share documents securely
Host virtual meetings and gatherings
Collect information through forms and surveys

Google acts as a sub-data processor, while Zion United Brethren in Christ Church remains responsible for how information is used and managed within our Google Workspace environment.

III. CHILDREN’S PRIVACY

Our Site and Services are not directed to children under the age of 13. We do not knowingly collect Personal Information from children under 13 without parental or guardian consent.

If we become aware that we have collected such information, we will promptly delete it. Please contact us if you believe this has occurred.

IV. HOW WE USE INFORMATION

We use Personal Information solely for church-related purposes, including:

Communicating with members and visitors
Coordinating ministries, events, and outreach
Processing donations
Responding to inquiries
Improving church services and communication

We do not sell, rent, trade, or use Personal Information for commercial advertising.

V. HOW WE SHARE INFORMATION

We may share Personal Information only in the following circumstances:

With authorized church staff or volunteers who need access for ministry responsibilities
With trusted service providers (such as donation processors or email services) under strict confidentiality requirements
When required by law, court order, or legal process

We do not sell or share Personal Information for marketing purposes.

VI. DATA RETENTION

We retain Personal Information only as long as necessary for ministry, administrative, or legal purposes. When no longer required, data is securely deleted or archived according to our policies, Microsoft’s, and Google’s best practices.

VII. HOW WE PROTECT INFORMATION

We take reasonable and appropriate security measures to protect your information, including:

Multi-factor authentication
Password protection
Encryption of data in storage and transmission
Role-based access controls
Regular review of permissions and data handling

While no system is completely secure, we work diligently to safeguard information entrusted to us.

VIII. YOUR RIGHTS

You have the right to:

Request access to your Personal Information
Request corrections to inaccurate information
Request deletion of information when appropriate
Opt out of certain communications

Requests can be made using the contact information below.

IX. LINKS TO OTHER WEBSITES

Our Site may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before providing any information.

X. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. Changes will be posted on this page, and the updated date will be revised accordingly. Continued use of the Site constitutes acceptance of the updated policy.

XI. CONTACT US

If you have questions or concerns about this Privacy Policy or our data practices, please contact:

Zion United Brethren in Christ Church
4830 E. Weston Rd.
Blissfield, Ogden Township, MI 49228

Email:
rev.porter@zionub.org

nvancamp@zionub.org

Phone: +1 (517) 443-5969 ext.15010 - Technology Office

+1 (517) 443-5969 ext.15011 - Rev. Aden Porter’s Office

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